Vendor FAQs

Please read the following Frequently Asked Questions. If you can’t find the answer to your question here, contact us at vendors@highdesertsteam.com.

  1. How do I become a vendor at the Winter in Wonderland Expo? Start by reading this FAQ, then fill out and submit this application for consideration.
  2. What are the dates and location for Winter in Wonderland 2019? Winter in Wonderland will be held November 16 and 17, 2019 at the Wilbur D. May Center, Rancho San Rafael Regional Park, 1595 N Sierra St, Reno, Nevada 89503.
  3. What is the Jury Process? We require all of our applicants to submit no less than four and not more than eight photographs of their work or product for a Jury. Our Vendor Room only allows for up to 12 vendors depending on their size, so we unfortunately can’t fit everyone. We Jury based on the pictures, the originality, and how well we feel the vendor will do at our event. It is our goal to help everyone have a good show. Do not be intimidated by the process, as we do not require professional pictures.
  4. How big are the booth spaces? There are two options — a 7 foot by 4 foot size which fits a standard folding table with a little room and an approximately 8 by 8 foot size. Some of our 8 by 8 sizes are not perfect squares, but we do our best to make sure you have a little extra square footage to make up for it.
  5. How much are booths? 7 by 4 booths are $45 for the weekend and 8 by 8 booths are $85 for the weekend. There are some optional add on charges: If you need to rent a table and 2 chairs it is an additional $10. If you need more than the provided 2 badges it is $10 per helper per weekend. If you want a ticket to the evening event it is $25 for vendors and will remain $25 for vendors as long as there are tickets available. You do not need to pay until you are accepted.
  6. What is included in my booth fee? Your booth fee includes early Friday load in, access to power (we encourage you to bring an extension cord and power strip), and 2 day event badges. You are responsible for your displays, tables, table cloths, chairs, etc. unless other arrangements have been made.
  7. When Is my application due? When will I know if I am accepted? Applications are due July 31, 2019. Notifications will be sent out no later than August 31, 2019. If you submit later than July 31, you may be placed on a wait list.
  8. How do I pay for my booth? Payment is not due until you have been accepted. You will be sent instructions at that time via e-mail. Payment will be due within two weeks of acceptance unless other arrangements have been made.
  9. What does set up and tear down look like? You will have all of Friday business hours and early Saturday to set up, but tear down does not have the same luxury. We must tear down quickly Sunday evening in the span of 2 hours. We do not tolerate early tear downs because it has a negative effect on your neighbor vendors, so if you cannot stay for the duration we ask that you do not apply.
  10. How do sales taxes work in NV? We will provide you with a “One-Time” Tax Return, which you will simply fill out, write a check or leave cash for the amount of taxes owed right there at the show, and you won’t have to worry about it again. Currently the Washoe County Sales Tax Rate is 8.265%. Your sales tax form is due to the Vendor Coordinator before you leave on Sunday with no exceptions! If you already have a sales tax number, you may fill it in on the form but you must still turn it in.
  11. I don’t want to be a vendor, but I want to have an information table. Do you have that? We have a limited number of free information spaces. Table and chair rental still applies if necessary, but you may provide your own. Please fill out this form.
  12. I am an author, podcaster, musician, or other media-person who would like to participate in your event. Is there a space for me? Yes! We welcome you! Because there are so many types of media out there, we like to handle you on a case by case basis and encourage you to send an email to convention@highdesertsteam.com with a short intro and a press kit.